IMAP Connection for Outlook

If you use Outlook 2003 or 2007, you may elect to install and use the G Suite Sync tool. This plug-in will automatically create an IMAP connection and synchronize your email as well as your calendar and contacts. More information and instructions on installing this tool can be found at: https://support.google.com/a/users/answer/153871?hl=en



To configure Outlook to received copies of your email via an IMAP connection follow these instructions:

1. Enable POP/IMAP access for your G suite account.

  • Sign into your UAH Google account.
  • Click Settings at the top of the Google Mail page.
  • Click the Forwarding and POP/IMAP tab.
  • In the IMAP Access section, select Enable IMAP.
  • Click the Save Changes button.

                           


2. Open Outlook and add a new mail account. (Typically this is under the menu item Tools > Account Settings, but may vary depending on your Outlook version.)

3. Setup you email client using the instructions that Google provides for your client version


Use the table below to update your client with the correct information. For help updating your settings, search your email client's Help Center for instructions on setting up IMAP.

Incoming Mail (IMAP) Server imap.gmail.com
Requires SSL: Yes
Port: 993
Outgoing Mail (SMTP) Server smtp.gmail.com
Requires SSL: Yes
Requires Authentication: Yes
Port for SSL: 465
Full Name or Display Name Your name
Account Name, User name, or Email address Your full email address
Password Your Gmail password



Outlook 2007 Instructions

1. Complete Step 1 above. (Enable IMAP access for your UAH Google Mail account.)

2. Open Outlook.

3. At the top of your screen select ‘Tools,’ then select ‘Account Settings’:




4. Under the E-mail tab, select ‘New’:





5. Choose ‘Microsoft Exchange, POP3, IMAP, or HTTP’ then click ‘Next’:





6. Select the 'Manually configure server settings or additional server types' check box and click ‘Next’:







7. Select ‘Internet E-Mail,’ then select ‘Next’:







8. Settings:


  • Name and full email address 
  • In the ‘Account Type’ drop down menu, select IMAP and enter the incoming (imap.gmail.com) and outgoing (smtp.gmail.com) server names as shown below.
  • In the ‘User Name’ field, enter your full email (including @company.com).
  • Click the ‘More Settings’ button:

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9. On the ‘General’ tab and type the name by which you want to refer to this account (this will be the name of the folder set in the sidebar):


10. Click the ‘Outgoing Server’ tab. Make sure that 'My outgoing server (SMTP) requires authentication' is selected. The radio button 'Use same settings as my incoming mail server' should also be selected:

11. Click the ‘Advanced’ tab and set the incoming and outgoing server connections:

  • Incoming server must be 993, and must use SSL encryption.
  • Outgoing server can use 465, SSL encryption.
  • Click ‘OK’.


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12. You will be returned to the main window. Click the ‘Test Account Settings’ button:


If it is successful, you will get a message:


If it is not configured follow below steps.

  • Click on Next of Add account window and while testing the account settings, Outlook will prompt for the password of Gmail repeatedly even after choosing option to save the password.

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  • The password of the Gmail account is prompted repeatedly by MS Outlook because we have not enabled the option of Allow less secure Apps from the Gmail account.



 To allow access anyway, follow these steps:

  1. Go to the "Less secure apps" section in My Account.
  2. Next to "Access for less secure apps," select Turn on. (Note to G Suite users: This setting is hidden if your administrator has locked less secure app account access contact the person who has admin access to enable the settings.)

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  • On the Sign-in & Security settings, enable the option of Allow less secure Apps.

  • For more information on allowing less secure app Click here 

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  • Go to Outlook and click on Next to check if it is working now






Best Regards

G Suite Team

Brio Technologies Pvt Ltd.